Payables

Payables

Payables found under the Finance menu option will show all Supplier's outstanding transactions including any credits applied to the supplier's account.  These are displayed in aging buckets; Current, 30-60, 60-90, and 90+ days.  From this screen you can process supplier payments.  The Payables Aging grid is detailed below.

Process Payments
To process payments to a supplier;
  1. Check transactions for payment 
  2. Review selected total in top header
  3. Click Process Payment button
  4. Select Tender Option and GL Account
  5. Confirm payment amount and then click Process Payment

Grid Search/Filter
  1. The payables grid can be searched by the supplier name or transaction name with the search box located at the top left of the screen.   
  2. The grid can be filtered by a specific supplier by using the "Select Supplier" box to the right of the search box above.    
  3. If you are only looking for payables due, and discounts available, by a specific date, select a date in the "Has Discount or Payment Due" selector.
  4. All current payables are listed by default.  If payables are due in a currency that is not domestic then select the currency form the currency dropdown to select these payables.     
  5. If you have separate divisions in your tenant then you can also filter by a specific division. 
  6. The grid is also defaulted to sort by Supplier by Payable, which is the most common view.  If the grid needs to be sorted by transaction then uncheck the "Group By Supplier" check box at the top.  An example would be to sort all payables by date (oldest -> newest).
  7. The grid will also display all current payables by default.  If a payable's transaction date is in the future it will not be listed unless "Current" is unchecked. 

The Payables Grid

Parent Entity Name - supplier # and name.  

Select Transactions - these check boxes can be toggle on/off .  When selected you can process payments against selected transactions supplier.   Offsetting credits and purchase invoice transactions can be selected and processed to remove from payables. 

Transaction - the payable transaction is listed in this column.  This could be an purchase invoice, RMA, adjustment, or any other accounts payable transaction/entry.  Clicking on the transaction with show the journal entry.

Transaction Date, Due Date, Terms - these next 3 columns come from the transaction/entry.  If terms were added to a purchase invoice then the Due date and Terms will be populated.

PDF Sent - a blue check mark  will appear if a PDF document was already emailed to the supplier.  Purchase Invoices are normally not sent to a supplier but used internally for matching supplier invoices.  

Aging Buckets - the transaction/entry total will appear in the Current, 30, 60, 90+ day buckets according to the transaction date.  Clicking the check box  to the left of the day period will select  all those transactions that apply.  

Available Discount - if the transaction has terms that have an early payment discount, they discount will appear here while still within terms.   

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